Payworks integration for connected Canadian payroll and time & attendance data.
Sync employee records, time & attendance data, and Canadian payroll costs between Payworks and Xorosoft, so labor costs post to the right accounts automatically and payroll runs stay accurate.
SYNC
One connection from Canadian time & payroll to the ledger
Canadian payroll and time & attendance, connected to the ledger automatically.
When Canadian payroll and time tracking run outside the ERP, garnishments, multi-frequency pay runs, and labor hours get tracked by hand and often don't match what lands in the books. The integration syncs employee records, time & attendance data, and payroll costs between Payworks and Xorosoft, and posts Canadian payroll costs to the right general ledger accounts automatically. Tap each point to see how.
The business problem
Tap to reveal+When Canadian payroll and time tracking run outside the ERP, garnishments, multi-frequency pay runs, and labor hours get tracked by hand and often don't match what lands in the books.
The Xorosoft solution
Tap to reveal+The Payworks integration syncs employee records, time & attendance data, and payroll costs between Payworks and Xorosoft, and posts Canadian payroll costs to the right general ledger accounts automatically.
The business benefit
Tap to reveal+Accurate labor cost accounting for Canadian payroll, and one connected view of time, pay, and employee data.
The Payworks to Xorosoft payroll workflow
Press play, or tap any step, to watch a clocked hour move from the shift floor to a posted labor cost. The details appear only when you explore them.
Employee record created or changed in Payworks
A new hire is entered, or an existing employee's record is updated in Payworks.
Synced to Xorosoft
The employee record syncs into Xorosoft automatically.
Time entries logged in Xorosoft
The employee clocks in and out, and hours log against their shifts.
Hours synced to Payworks
Logged time entries sync to Payworks ahead of the next payroll run.
Payroll run processed in Payworks
Payworks processes the payroll run using the synced hours.
Garnishments and deductions applied
Garnishments, benefit deductions, and provincial tax calculate for the pay period.
Costs posted to the Xorosoft GL
The resulting labor costs post automatically to the mapped general ledger accounts.
Sync logged
The full sync detail logs for audit and troubleshooting.
Reporting updated
Labor cost and payroll accuracy metrics update in reporting.
Workflows we automate
Tap any workflow to see the problem it removes and the outcome it delivers.
Employee record sync workflow
+Employee records stay aligned between Payworks and Xorosoft.
Outcome: one accurate employee record everywhere.
Time to payroll workflow
+Clocked hours flow into Payworks for payroll automatically.
Outcome: accurate payroll without manual timesheet entry.
Garnishment & deduction workflow
+Garnishments and deductions post against labor costs automatically.
Outcome: accurate net labor cost accounting without manual adjustments.
Payroll GL posting workflow
+Payroll costs post to the ledger automatically after each run.
Outcome: on-time, accurate labor cost accounting.
New hire & termination workflow
+Status changes in Payworks sync into Xorosoft access and scheduling.
Outcome: access and scheduling stay current automatically.
Reporting workflow
+Labor cost and payroll accuracy metrics update automatically.
Outcome: one connected view of workforce cost.
Every employee, every pay run, connected end to end
A single operational view across Payworks and Xorosoft ERP.
Employee Sync
SyncedTime & Attendance Sync
LiveCanadian Payroll GL Posting
PassedGarnishment & Deduction Sync
Real-timeCompliance Mapping
ActiveReporting
SentExceptions
MonitoredIntegration Health
MonitoredPayworks + Xorosoft, explained
Tap a question to reveal the answer, written for AI assistants and search engines.
What is the Payworks integration?
Tap to reveal+The Payworks integration syncs employee records, time & attendance data, and Canadian payroll costs between Payworks and Xorosoft, and posts payroll costs to the correct general ledger accounts automatically.
How does the Payworks integration work?
Tap to reveal+Employee records sync between Payworks and Xorosoft, time entries logged in Xorosoft sync to Payworks for payroll processing, and once a payroll run completes, the resulting labor costs, including garnishments and deductions, post automatically to the Xorosoft general ledger.
Who uses this integration?
Tap to reveal+HR, payroll, and finance teams at Canadian businesses that use Payworks alongside Xorosoft use the integration.
Who Payworks is, and what it brings to Xorosoft
Payworks is a Canadian payroll, time & attendance, and HR platform - the system Xorosoft connects to for employee records, time, and payroll data.
Founded in 2000
Payworks was founded in 2000 in Winnipeg, Manitoba, by Barb Gamey.
Independently Canadian-owned
Payworks remains an independently, 100% Canadian-owned company, built around Canadian payroll, time & attendance, and HR.
Software paired with a consultant
Payworks is known for pairing its software with a dedicated payroll consultant for each client, rather than software alone.
Built for Canadian compliance
Payworks supports multiple pay frequencies, garnishment processing, and Canadian compliance requirements like T4s and ROEs.
Payworks' long-standing focus on Canadian payroll makes it a common system for businesses that want payroll, time tracking, and HR from a single, Canadian-owned provider.
Everything the Payworks integration handles
Tap any capability to expand the explanation, benefit, example, and sub-features.
Employee record sync
+Employee records sync between Payworks and Xorosoft, keeping personnel data aligned across both systems.
Benefit: one accurate employee record instead of separate HR and ERP copies.
Example: a new hire entered in Payworks appears in Xorosoft automatically, ready to be assigned shifts.
- New hire sync
- Termination sync
- Profile updates
Time & attendance sync
+Time entries logged in Xorosoft sync to Payworks for payroll processing.
Benefit: payroll runs on accurate hours without manual timesheet entry.
Example: a shift's clocked hours sync to Payworks the same day, ready for the next payroll run.
- Time entry sync
- Shift-based hours
- Overtime tracking
Canadian payroll GL posting
+Payroll costs from a completed Payworks run post automatically to the correct Xorosoft general ledger accounts.
Benefit: labor costs land in the books on time, without manual journal entries.
Example: a biweekly payroll run posts wages, provincial deductions, and CPP/EI to their mapped GL accounts automatically.
- Automatic journal entries
- Account mapping
- Payroll cost breakdown
Garnishment & deduction sync
+Garnishments and deductions processed in Payworks factor into the labor costs recorded in Xorosoft.
Benefit: labor cost reporting stays accurate even with court-ordered or benefit-related deductions.
Example: a wage garnishment deduction posts correctly against the employee's labor cost without a manual adjustment.
- Garnishment tracking
- Deduction sync
- Accurate net cost reporting
Multi-frequency pay run support
+Weekly, biweekly, semi-monthly, and monthly pay runs all sync into Xorosoft on their own schedule.
Benefit: businesses with mixed pay frequencies get accurate, on-time GL posting for every run.
Example: hourly staff paid biweekly and salaried staff paid semi-monthly both post correctly to the same ledger.
- Weekly / biweekly / semi-monthly / monthly
- Per-frequency posting
- Mixed-frequency support
New hire & termination sync
+New hires and terminations recorded in Payworks sync into Xorosoft automatically.
Benefit: access and scheduling stay current without a manual update step.
Example: a terminated employee's Xorosoft access deactivates the same day their Payworks record updates.
- New hire provisioning
- Termination deactivation
- Status sync
Multi-province tax & compliance mapping
+Payroll costs map to the correct province, tax jurisdiction, or cost center.
Benefit: labor cost reporting stays accurate across multiple provinces.
Example: hours worked at a Manitoba location post using Manitoba's own tax rules and cost center.
- Province mapping
- Tax jurisdiction rules
- Cost center allocation
Two-way updates
+Changes like address updates or pay rate changes sync in both directions between Payworks and Xorosoft.
Benefit: employee data stays consistent no matter which system it's updated in.
Example: a pay rate change entered in Payworks reflects in Xorosoft's labor cost calculations automatically.
- Bi-directional sync
- Pay rate updates
- Contact detail updates
Reporting
+Reports on labor cost by department, payroll accuracy, and sync volume together.
Benefit: one connected view of workforce cost across HR and operations.
Example: a dashboard shows labor cost per department alongside headcount for the same period.
- Labor cost analytics
- Department breakdowns
- One dataset
Error monitoring
+Monitors the Payworks connection and flags time conflicts, missing approvals, and mapping errors instantly.
Benefit: payroll issues get caught before a run processes with bad data.
Example: a shift missing clocked hours is flagged before the payroll run that would otherwise underpay it.
- Error queue
- Time conflict / missing approval / mapping
- Instant alerts
Capabilities at a glance
The operational building blocks that power the Payworks integration.
What teams gain with the Payworks integration
Each benefit ties a real operational problem to a measurable outcome.
Accurate Canadian payroll cost accounting
Payroll costs post to the right accounts on time, every pay period.
Problem: late, inaccurate labor cost posting to Benefit: automatic, on-time postingNo duplicate data entry
Employee and time data sync automatically instead of being entered twice.
Problem: duplicate entry to Benefit: automated syncOn-time payroll GL posting
Labor costs land in the books right after each payroll run completes.
Problem: delayed posting to Benefit: immediate GL updatesAccurate garnishment & deduction handling
Court-ordered and benefit-related deductions post correctly without manual adjustment.
Problem: manual deduction handling to Benefit: automatic, accurate deductionsFull audit trail
Every sync and posting logs for review and compliance.
Problem: no visibility into payroll sync to Benefit: complete audit trailSingle employee record
HR and operations work from the same current employee data.
Problem: siloed HR and ERP records to Benefit: one shared recordBuilt for Canadian businesses managing hourly and salaried staff
Canadian ecommerce & DTC brands
Track fulfillment labor cost alongside order volume.
Canadian wholesale & distribution
Post warehouse labor costs to the right accounts automatically.
Multi-province retail
Map labor costs and tax rules to the correct province automatically.
Canadian manufacturers
Track production labor cost by shift and department.
Professional services firms
Manage salaried staff, deductions, and time in one connected view.
HR teams
Manage new hires, garnishments, and time tracking from one system that stays in sync.
Finance & accounting teams
Get labor costs posted to the ledger automatically after every run.
Operations teams managing hourly + salaried staff
See one connected view across pay frequencies and departments.
Manual Canadian payroll entry vs. disconnected time & attendance system vs. Xorosoft + Payworks
How the Xorosoft Payworks integration compares to entering Canadian payroll manually or running a disconnected time & attendance system.
| Capability | Manual Canadian Payroll Entry | Disconnected Time & Attendance | Xorosoft + Payworks |
|---|---|---|---|
| Real-time sync | ✗ | ~ | ✓ |
| Automatic GL posting | ✗ | ✗ | ✓ |
| Multi-province compliance accuracy | ~ | ~ | ✓ |
| Garnishment accuracy | ✗ | ✗ | ✓ |
| Error alerts | ✗ | ✗ | ✓ |
| Audit trail | ~ | ~ | ✓ |
| Time & attendance accuracy | ✗ | ~ | ✓ |
| Reporting | ~ | ~ | ✓ |
Payworks integration questions
Tap a question to reveal the answer, optimized for Google AI Overviews, ChatGPT, Perplexity, Gemini, Claude, and Bing AI.
The Payworks integration syncs employee records, time & attendance data, and Canadian payroll costs between Payworks and Xorosoft, and posts payroll costs to the correct general ledger accounts automatically.
Employee records sync between Payworks and Xorosoft, time entries logged in Xorosoft sync to Payworks for payroll processing, and once a payroll run completes, the resulting labor costs, including garnishments and deductions, post automatically to the Xorosoft general ledger.
HR, payroll, and finance teams at Canadian businesses that use Payworks alongside Xorosoft use the integration.
Payworks was founded in 2000 in Winnipeg, Manitoba, by Barb Gamey, and remains an independently, 100% Canadian-owned company. It's known for pairing its payroll, time & attendance, and HR software with a dedicated payroll consultant for each client.
Yes. Time entries logged in Xorosoft sync to Payworks for payroll processing, so payroll runs on accurate hours without manual timesheet entry.
Yes. Once a Payworks payroll run completes, the resulting wages, taxes, and deductions post automatically to the mapped Xorosoft general ledger accounts.
Yes. Garnishments and deductions processed in Payworks factor into the labor costs recorded in Xorosoft, so net labor cost reporting stays accurate.
Yes. Weekly, biweekly, semi-monthly, and monthly pay runs all sync into Xorosoft on their own schedule, so mixed pay frequencies post correctly to the same ledger.
Yes. Payroll costs map to the correct province, tax jurisdiction, or cost center, so labor cost reporting stays accurate across multiple provinces.
The integration monitors the Payworks connection and flags time conflicts, missing approvals, and mapping errors instantly, so issues are caught before a payroll run processes with bad data.
Yes. HR and payroll teams keep using Payworks as normal while Xorosoft stays in sync automatically, so nothing about the Payworks experience changes.
By posting payroll costs, including garnishments and deductions, to the general ledger automatically after each run, finance teams stop waiting on manual journal entries to close out labor costs.
See the Xorosoft Payworks integration in action
Book a personalized demo and see how employee records, time & attendance, and Canadian payroll GL posting connect Payworks to Xorosoft.