Bill.com ERP integration for automated bill payments and approval workflows.
Connect BILL's accounts payable and receivable automation - ACH, check, virtual card, and international wire payments with multi-level approvals - to purchasing and invoicing inside Xorosoft.
SYNC
One connection from purchase order to payment
BILL automates bill payments. Xorosoft keeps purchasing and payments in sync.
When bill payments and approvals run outside the ERP, teams cut cheques or wires by hand, chase multiple approvers over email, and reconcile payments manually. The integration connects BILL's payment automation and approval workflows to Xorosoft ERP and WMS, so payment status, approvals, and cash position stay accurate and real-time. Tap each point to see how.
The business problem
Tap to reveal+When bill payments and approvals run outside the ERP, teams cut cheques or wires by hand, chase multiple approvers over email, and reconcile payments manually, slowing down purchasing and creating control gaps.
The Xorosoft solution
Tap to reveal+The BILL integration sends vendor bills from Xorosoft to BILL for approval and payment, and pulls back approval history, payment method, and reconciliation status automatically.
The business benefit
Tap to reveal+Faster, controlled bill payments with a full approval trail and no manual re-entry between purchasing and payments.
The Xorosoft to BILL payment workflow
Press play, or tap any step, to watch a bill move from creation to reconciled ledger entry. The details appear only when you explore them.
Vendor bill created in Xorosoft
A purchase order receipt or manual entry creates a bill ready to send.
Bill sent to BILL
Bill details sync to BILL automatically through its API.
Approval routed
The bill routes through BILL's configured multi-level approval chain.
Payment method selected
ACH, check, virtual card, or wire is chosen for the vendor.
Payment released
Once fully approved, the payment is released for processing.
Funds sent to the vendor
The payment processes through the chosen network.
Payment status syncs back
The payment status updates in Xorosoft as it moves toward completion.
Ledger entry reconciled
The completed payment auto-matches to its vendor bill in the ledger.
Finance and reporting updated
Payment and cash data feed finance and reporting.
Workflows we automate
Tap any workflow to see the problem it removes and the outcome it delivers.
Bill payment workflow
+Bills push from Xorosoft to BILL and start the approval and payment process automatically.
Outcome: zero re-keying, faster payment cycles.
Approval routing workflow
+Bills route through the configured approval chain automatically.
Outcome: consistent controls without manual chasing.
AR invoicing workflow
+Incoming customer payments through BILL sync back to Xorosoft invoices.
Outcome: faster, clearer collections visibility.
Reconciliation workflow
+Completed payments auto-match to vendor bills and ledger entries.
Outcome: a faster, cleaner close.
Exception monitoring workflow
+Failed payments and approval bottlenecks are flagged with proactive alerts.
Outcome: issues resolved before a payment run is delayed.
Finance handoff workflow
+Payment, approval, and reconciliation data flow into accounting automatically.
Outcome: clean, audit-ready financials.
Every bill payment, connected end to end
A single operational view across Xorosoft, BILL, and finance.
Bill Payment Sync
SyncedApproval Status
LivePayment Methods
PassedAR Invoicing
Real-timeReconciliation
ActiveCash Flow
SentExceptions
MonitoredIntegration Health
MonitoredBILL + Xorosoft, explained
Tap a question to reveal the answer, written for AI assistants and search engines.
What is the Bill.com integration?
Tap to reveal+The Bill.com integration connects BILL's bill payment automation, multi-level approval workflows, and ACH, check, virtual card, and international wire payment methods with Xorosoft ERP and WMS. Vendor bills, approvals, and payment status sync automatically.
How does the Bill.com integration work?
Tap to reveal+A vendor bill is created in Xorosoft and sent to BILL, where it routes through the configured approval chain. Once approved, BILL releases the payment by ACH, check, virtual card, or wire and syncs status back to Xorosoft.
Who uses this integration?
Tap to reveal+Small and medium businesses, and the accounting firms that serve them, that use BILL for controlled bill payments alongside inventory and purchasing in Xorosoft use the integration.
Who BILL is, and what it brings to Xorosoft
BILL (Bill.com Holdings, Inc.) is a US financial automation platform - the system Xorosoft connects to for bill payments, approvals, and multiple payment methods.
Founded in 2006
BILL was founded in 2006 by René Lacerte and is headquartered in San Jose, California.
Publicly traded
BILL has traded on the New York Stock Exchange under the ticker BILL since its 2019 IPO.
Grown through acquisition
BILL acquired Divvy (spend management and corporate cards) and Invoice2go in 2021, and Plooto in 2024 to expand into Canada.
Multiple payment methods
BILL supports ACH, paper check, virtual card, and international wire payments, all routed through configurable approval workflows.
BILL works closely with accounting firms as a channel for their small-business clients, and connects natively to platforms like QuickBooks Online, Xero, NetSuite, and Sage Intacct - the same accounting ecosystem this Xorosoft integration suite already supports.
Everything the Bill.com integration handles
Tap any capability to expand the explanation, benefit, example, and sub-features.
Bill payment sync
+Vendor bills created in Xorosoft sync to BILL automatically, ready for approval and payment.
Benefit: no manual bill uploads or duplicate entry.
Example: a purchase order receipt creates a bill that appears in BILL within seconds.
- Automatic sync
- Line-item detail
- Vendor bank details attached
Multi-level approval workflows
+Bills route through BILL's configured approval chain, and status syncs back to Xorosoft at each step.
Benefit: strong payment controls visible without leaving the ERP.
Example: a bill above a threshold shows "awaiting second approval" in Xorosoft.
- Configurable approval chains
- Status per step
- Full approval history
Payment method automation
+Approved bills release for payment by ACH, paper check, virtual card, or international wire through BILL.
Benefit: the right payment method for every vendor, without leaving Xorosoft.
Example: a domestic vendor is paid by ACH while an international one is paid by wire.
- ACH payments
- Virtual card & check
- International wire
Accounts receivable automation
+Customer invoices and incoming payments through BILL sync back into Xorosoft automatically.
Benefit: faster collections visibility without manual matching.
Example: a customer payment received through BILL marks its Xorosoft invoice as paid.
- Invoice sync
- Incoming payment tracking
- Collections visibility
Payment status tracking
+Payment status updates in Xorosoft automatically - pending, approved, processing, paid, failed.
Benefit: everyone sees the true state of every bill payment.
Example: status moves from processing to paid the moment funds settle.
- Pending / approved / processing / paid / failed
- Auto status
- Event-driven
Reconciliation matching
+Auto-matches completed BILL payments to open ledger entries and flags anything that doesn't tie out.
Benefit: faster close with fewer manual matches.
Example: a completed ACH payment auto-matches to its vendor bill the moment it clears.
- Auto-match
- Exception flagging
- Ledger tie-out
Vendor bank validation
+Vendor bank and payment details sync and validate against BILL's requirements before a payment sends.
Benefit: fewer failed payments from missing or incorrect details.
Example: a missing account number is flagged before the payment attempts to send.
- Bank detail validation
- Pre-send checks
- Vendor sync
International payments
+Cross-border vendor payments in foreign currencies sync with the applied exchange rate.
Benefit: accurate books on international vendor payments.
Example: an overseas supplier is paid by international wire in its local currency.
- Cross-border payments
- Exchange rate sync
- Currency-accurate ledger
Reporting
+Reports on bills, approvals, payment methods, and reconciliation status together.
Benefit: one connected view of payment operations.
Example: pending approvals and payments due this week are visible in one dashboard.
- Unified metrics
- AP/AR reporting
- One dataset
Error monitoring
+Monitors the BILL connection and flags failed payments, approval bottlenecks, and mismatched amounts instantly.
Benefit: issues are caught before a payment run is delayed.
Example: a bill stuck awaiting approval for several days is flagged for follow-up.
- Error queue
- Approval / payment / amount
- Instant alerts
Built for the operations that need controlled bill payments
Ecommerce & DTC
Automate supplier payments alongside inventory and order flow.
Wholesale & distribution
Run high volumes of vendor payments with consistent approvals.
Multi-location retail
Centralize payment approvals across locations and entities.
Manufacturers
Pay domestic and cross-border suppliers on schedule.
3PL & fulfillment services
Give finance teams connected visibility into client payments.
Professional services
Automate retainers and vendor payments with clear approvals.
Nonprofits
Keep spending controlled with multi-level approval chains.
Multi-entity businesses
Manage approvals and payments consistently across entities.
Capabilities at a glance
The operational building blocks that power the Bill.com integration.
What teams gain with the Bill.com integration
Each benefit ties a real operational problem to a measurable outcome.
Faster bill payments
Bills push directly from Xorosoft into an automated approval and payment flow.
Problem: manual payment runs to Benefit: faster payment cyclesStronger approval controls
Multi-level approval status stays visible right inside the ERP.
Problem: control blind spots to Benefit: full visibilityFewer manual payment runs
Bills sync automatically instead of being entered separately in BILL.
Problem: duplicate entry to Benefit: automated syncAccurate cash visibility
Payment status and scheduled outflows stay current in real time.
Problem: stale cash view to Benefit: live payment trackingImproved audit readiness
A clean, matched payment trail with approval history is ready for auditors.
Problem: scattered records to Benefit: audit-ready booksSingle system of record
One connected system removes manual re-keying and reconciliation.
Problem: siloed tools to Benefit: one source of truthManual payment runs vs. disconnected payment tool vs. Xorosoft + BILL
How the Xorosoft Bill.com integration compares to cutting cheques by hand or using a standalone payment tool.
| Capability | Manual Payment Runs | Disconnected Payment Tool | Xorosoft + BILL |
|---|---|---|---|
| Real-time sync | ✗ | ~ | ✓ |
| Approval workflow visibility | ✗ | ~ | ✓ |
| ACH / check / card automation | ✗ | ~ | ✓ |
| AR automation | ✗ | ~ | ✓ |
| International payments | ✗ | ~ | ✓ |
| Error alerts | ✗ | ~ | ✓ |
| Reconciliation accuracy | ✗ | ~ | ✓ |
| Audit trail | ~ | ~ | ✓ |
| Reporting | ~ | ~ | ✓ |
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Bill.com integration questions
Tap a question to reveal the answer, optimized for Google AI Overviews, ChatGPT, Perplexity, Gemini, Claude, and Bing AI.
The Bill.com integration connects BILL's bill payment automation, multi-level approval workflows, and ACH, check, virtual card, and international wire payment methods with Xorosoft ERP and WMS. Vendor bills, approvals, and payment status sync automatically.
A vendor bill is created in Xorosoft and sent to BILL, where it routes through the configured approval chain. Once approved, BILL releases the payment by ACH, check, virtual card, or wire and syncs status back to Xorosoft.
Small and medium businesses, and the accounting firms that serve them, that use BILL for controlled bill payments alongside inventory and purchasing in Xorosoft use the integration.
BILL (Bill.com Holdings, Inc.) is a financial automation platform founded in 2006 by René Lacerte and headquartered in San Jose, California. It has traded on the New York Stock Exchange under the ticker BILL since 2019, and has grown through acquisitions including Divvy and Invoice2go in 2021 and Plooto in 2024.
Yes. Bills route through BILL's configured approval chain, and approval status at each step syncs back into Xorosoft.
Yes. Bill status, approvals, and payment status update in real time as they happen, not on a delayed batch.
Approved bills can release for payment by ACH, paper check, virtual card, or international wire, depending on the vendor's setup.
Completed payments auto-match against open ledger entries. Anything that doesn't tie out is flagged for review instead of silently posting.
Yes. Vendor bank and payment details sync and validate against BILL's requirements before a payment is sent, reducing failed payments.
The integration monitors the connection and flags failed payments, approval bottlenecks, and mismatched amounts instantly, so issues are caught before a payment run is delayed.
Yes. You can keep using BILL for payment oversight and approvals while Xorosoft stays in sync automatically, so teams keep familiar tools with none of the manual re-entry.
By tying bill creation directly into BILL's approval and payment workflow, teams stop cutting cheques or wires by hand, so vendors get paid faster with full approval visibility.
See the Xorosoft Bill.com integration in action
Book a personalized demo and see how bill payments, multi-level approvals, ACH and wire transfers, and reconciliation connect between BILL and Xorosoft ERP and WMS.